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Creating Strong Communication And Culture In The Virtual Workplace

The rapid pace by which the world has shifted to working in a virtual world is extraordinary, albeit challenging. With remote work comes pros and cons. If you are new to the world of working remotely, here’s some tips to keep you accountable and in a great workflow, allowing you to feel connected to your workmates and team, while also feeling accomplished by then end of your workday.

How can you better manage your team now that they are not physically in the same building with you? And as an employee, how can you have better communication without the flexibility of physically walking into your boss or co-workers? It is all about staying connected - so let's dive in.

How can you best communicate in a virtual work environment?

1) Identify preferred methods of communicating. Do not assume that what you did in the office physically is the exact same thing that works virtually.

2) Utilize a diverse bank of e-communication tools: e-mail, instant messaging, video calls, texts, phone calls and platforms like SLACK.

How often should you check in with your employees, boss, or co-workers?

1) It is okay just to ask them. Typically, the same schedule as you had when you were physically in the office or you may need to check in more frequently or less, depending on the situation.

2) Set expectations by communicating about regular meetings, send agendas in advance, any associated deadlines and allow feedback before and after.

3) Use follow-up reminders to check on status or communicate progress on deadlines.

What can employers do to support mental health?

1) Be sure to share positive feedback and frequently check-in on staff to see “how” they are doing.

2) Be open to creating a fun environment at designated times like a virtual ice cream social hour.

3) Allow the opportunity to share fun non-work-related content with guidelines.

What other ways can you maximize and accommodate these new virtual conditions?

1) Provide virtual etiquette training to staff.

2) If you are a manager, have conversations with your team on flexibility, workload, and work times. If you are an employee, make sure you are talking with your manager too on these items.

These tips can allow for increases and sustained engagement in a workplace and an overall more satisfying workplace culture. #remotework #virtualworld #virtualworkplace #bestpractices #workplaceculture #professionaldevelopment

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